Library Policies

The library board has established these policies to govern the library. These policies serve as a blue print for effective library operation, underscore the library's service philosophy and ensure that patrons receive consistent service. The policies are reviewed regularly to help guarantee that they remain timely.


Download a PDF version of our full set of policies or access our policies using the Table of Contents below.


 

LIBRARY POLICIES - TABLE OF CONTENTS


 

I. USE OF THE COLLECTION

A. Hours (Approved 08/14/2014; Reviewed 12/08/2016)

1. Regular hours
2. Holiday hours

B. Patrons

1. Collection (Approved 04/12/2012; Reviewed 12/08/2016)
2. Borrowers (Approved 04/12/2012; Reviewed 12/08/2016)
3. Library Cards (Approved 08/13/2015; Reviewed 12/08/2016)
4. Unattended Children (Approved 01/12/2012; Reviewed 12/08/2016)
5. Library Access for Registered Sex Offenders Subject to Exclusionary Zones (Approved 02/13/2014; Reviewed 12/08/2016)
6. Library Conduct Policy (Approved 06/11/2015; Reviewed 12/08/2016)

C. Circulation of materials

1. Confidentiality of Records (Approved 08/13/2015; Reviewed 12/08/2016)
2. Non-circulating materials (Approved 12/08/2016)
3. Circulating materials (Approved 12/08/2016)
4. Reserving materials (Approved 10/09/2014; Reviewed 12/08/2016)
5. Renewing materials (Approved 10/09/2014; Reviewed 12/08/2016)
6. Overdue materials (Approved 03/31/2016; Reviewed 12/08/2016)
7. In-Library Equipment Use Policy (Approved 07/16/2015; Reviewed 12/08/2016)
8. Out-of-Library Equipment Checkout Policy (Approved 06/11/2015; Reviewed 12/08/2016)
9. Interlibrary Loan (ILL) Policy (Approved 06/11/2015; Reviewed 12/08/2016)
10. Pre-school iPad Loan Policy (Approved 07/16/2015; Reviewed 12/08/2016)


 

II. COLLECTION DEVELOPMENT POLICY (Approved 02/12/15)

A. Mission Statement

B. Purpose

C. Responsibility

D. Selection Criteria

E. Comments and Criticism of the Collection

F. Access

G. Withdrawing Materials

H. Resources


 

III. USE OF LIBRARY FACILITIES AND EQUIPMENT

A. Public Meeting Rooms (Approved 12/17/2015)

B. Bulletin Board, Exhibits and Displays (Approved 08/08/2013)

1. Bulletin Board
2. Exhibits and Displays

C. Storage Facilities and Organizational Use (Approved 08/1999)

D. Fax Machine (Approved 08/14/2014)

E. Copier, Reader/Printer Machines (Approved 08/1999)

F. Piano Policy for Private Instructors (Approved 05/10/2012)

G. Disposition of Materials, Furniture and Equipment (Approved 09/13/2012)

H. Video Surveillance Policy (Approved 01/10/2013)

I. Proctoring Policy (Approved 11/14/2013)

1. Purpose
2. Responsibilities of the Student
3. Responsibilities of the Library

J. Keys and Building Access Policy (Approved 09/11/2014)

1. Introduction
2. Authorized Keys
3. Lost or Stolen Keys
4. Duplication or Lending Prohibited
5. Responsibilities


 

IV. COMPUTER USE

A. General (Approved 08/1999)

B. Internet Use Policy (Approved 08/13/2015)

1. Purpose
2. Selection
3. Use
4. Unacceptable Use

C. Wireless Use Policy (Approved 08/14/2014)


 

V. GIFT POLICY (Approved 02/11/2016)

A. General

B. Monetary Donations

C. In-Kind Memorials

D. Real Property



I. USE OF THE COLLECTION

A. Hours (Approved 08/14/2014; Reviewed 12/08/2016)

1. Regular hours
Monday-Thursday, 8:00 a.m. – 8:00 p.m.
Friday, 8:00 a.m. – 5:00 p.m.
Saturday, 8:00 a.m. – 1:00 p.m.

2. Holiday hours
Closed the following holidays:
New Year's Day
President's Day
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Thanksgiving Friday
Christmas Eve Day
Christmas Day

When a holiday falls on a Sunday, the holiday will be taken on the following Monday.  When a holiday falls on a Saturday the holiday will be taken on the previous Friday.  In this event, the director has the option to close the library on Saturday as an unpaid holiday for staff.

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B. Patrons

1. Collection (Approved 04/12/2012; Reviewed 12/08/2016)
The collection of the Washington Public Library is available to anyone for use in the building.  Library borrowing privileges will not be denied or abridged for any reason not prescribed by law.  Use of the library may be suspended for inappropriate, disruptive, or violent behavior [See Conduct Policy, section 6].

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2. Borrowers (Approved 04/12/2012; Reviewed 12/08/2016)
a. Residents or property owners of the incorporated City of Washington are considered "City" patrons.
b. Residents or property owners of the unincorporated areas of Washington County are provided library service through the contract for service between the Washington County Public Library Association and the County of Washington. These patrons are considered "County" patrons.
c. Residents or property owners of cities with valid contracts for library service with the Washington Public Library are provided library service through contract via their city government and the Washington Public Library.  These patrons are considered "Contracting City" patrons and statistics will be collected for each contracting entity separately.
d. Residents of any other incorporated area in the State of Iowa that participates in the Open Access program administered through the State Library are considered "Open Access" patrons.

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3. Library Cards (Approved 08/13/2015; Reviewed 12/08/2016)
a. Adults and children requesting a library card are required to provide their name, address, phone number, and ID.
b. A form of picture ID with CURRENT address and name is required. If an individual does not have a picture ID with current address, another document such as a rental agreement or utility bill in conjunction with a photo ID may be accepted at the discretion of the librarian.
c. There are no age limits on applying for a library card.
-If a child is under 10 years of age, a parent or guardian must be present at registration and assumes responsibility for all materials charged on the card.  Parents or guardians do not have to have a library card themselves.  However, if the parent or guardian does have a library card, it must be in good standing before a card will be issued to their child.
-The Washington Public Library will not judge or control the circulation of materials to children. Parents must assume the responsibility of supervising their children’s material usage.
-The Library Director, as Custodian of Records, or his/her designee is granted the authority, but not the obligation, to provide a parent or guardian access to his/her child’s circulation records if the child is under the age of 10 as outlined in Section C of the Library’s Confidentiality of Records policy.
d. Cards not used within a three year period will no longer be considered valid and may be purged from the system.
e. Replacement cards will be issued at a cost of $1.50 per card.
f. The owner of the card used to check out materials is responsible for the materials and their return to the library, and will be assessed fines or invoiced for missing books as appropriate.

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4. Unattended Children (Approved 01/12/2012; Reviewed 12/08/2016)
a. The library is a public building and all patrons, including minors, are welcome. However, at no time will the Library assume the responsibility of surrogate care provider for children in the Library. All children under the age of 6 years of age must have a parent or caregiver present in the library at all times. A caregiver is defined as someone 13 years of age or older who has the mental and physical capacity to care for the child should an emergency arise. Children between the ages of 6 and 8 years should not be left unattended for more than one hour.
b. In the event a child under 6 years of age is left unattended or a child between the ages of 6 and 8 years is left unattended for more than one hour, the staff will attempt to contact a parent, guardian or other care giver. If a parent, guardian, or care giver cannot be located within one half hour, the Washington Police Department will be called and the child will be given into their custody.
c. If unattended children are left at the library for more than fifteen minutes after normal or weather-related library closings, the Washington Police Department will be called and the child will be given into their custody.

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5. Library Access for Registered Sex Offenders Subject to Exclusionary Zones (Approved 02/13/2014; Reviewed 12/08/2016)
a. The purpose of this policy is to ensure that the Library is in compliance with Iowa State law that excludes registered sex offenders convicted of sex offenses against minors from public libraries. This policy adopts the definitions of Iowa Code Chapter 692A, as amended.
b. The Library Director acts as “library administrator” for purposes of Iowa Chapter 692A.  The Library Director will not give written permission for a registered sex offender convicted of sex offenses against minors to be present on library property.  Issuance of a library card to a registered sex offender convicted of sex offenses against minors does not constitute written permission from the library administrator for that offender to be present on library property. Individuals may appeal this decision, as it relates to them, to the Library Board of Trustees.
c. Registered sex offenders convicted of sex offenses against minors may be eligible for library service, depending on their residence address. They may register for a card directly via telephone or through a designee, and make arrangements for a person of their choosing to select, check out, and return materials using that card. Under any of these circumstances, the sex offender convicted of sex offenses against minors will remain responsible for all activity on their card. They may access information resources via telephone or online. They are not eligible for homebound delivery of materials.
d. Registered sex offenders convicted of sex offenses against minors may not loiter, as defined under Iowa Code Section 692A.101(17), as amended, within three hundred (300) feet of library property without the written consent of the Library Director.
e. Violations of this policy will be immediately reported to law enforcement, and violators will lose all library privileges.
f. Attendance at Open Public Meetings
Sex offenders convicted of sex offenses against minors wishing to apply for written permission to attend an open public meeting at the library must submit a written request to the Library Director.
g. Library as a polling location
State law provides for an exemption for the purpose of voting. Persons prohibited from being on library property will be allowed on library property solely for the period of time reasonably necessary to exercise the right to vote in a public election if the library is named a designated polling location.
h. Reinstatement
Privileges may be restored to any offender whose name has been removed from the Sex Offender Registry upon written proof of said removal. Proof may include presentation of a copy of the written notice of removal. Removal must be verified by a search of the Sex Offender Registry completed by authorized library personnel. Library personnel will have up to 24 hours to verify said removal from the registry. Upon verification all rights will be reinstated.

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6. Library Conduct Policy (Approved 06/11/2015; Reviewed 12/08/2016)
a. Library patrons are expected to be engaged in productive use of the library’s resources. This includes reading, studying, researching, attending programs, and utilizing library material. Patrons have the right to use the library undisturbed and library employees have the right to work without undue interference.
b. No person shall engage in any conduct which disturbs or interferes with the legitimate use of the library including, but not restricted to, the following:
-Any behavior that is illegal.
-Any behavior that endangers oneself or others.
-Any behavior that is disruptive to the Library environment.
-Any behavior that is abusive to a staff member or patron.
-Any use of the Library that interferes with the Library’s purpose.
c. Specific prohibited activities include, but are not limited to, the following:
-Willfully annoy, harass, or threaten another person.
-Behaving in a disorderly, loud, or boisterous manner.
-Defacing or destroying library property.
-Remaining in the library after regular closing hours.
-Playing audio equipment at a volume that is disturbing to other users.
-Theft of library materials or the personal property of other patrons or staff members.
-Use of abusive language.
-Stalking, harassing, or intimidating patrons or library staff anywhere on library property.

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C. Circulation of materials

1. Confidentiality of Records (Approved 08/13/2015; Reviewed 12/08/2016)
a. The Library protects the records of patrons pursuant to Iowa Code:
“The records of a library which, by themselves or when examined with other public records, would reveal the identity of the library patron checking out or requesting an item or information from the library [shall be kept confidential]. The records shall be released to a criminal or juvenile justice agency only pursuant to an investigation of a particular person or organization suspected of committing a known crime. The records shall be released only upon a judicial determination that a rational connection exists between the requested release of information and a legitimate end and that the need for the information is cogent and compelling. Iowa Code § 22.7(13) (2011).”
b. Custodian of Records: The WFPL Board of Trustees designates the Library Director as the formal custodian of records.  If the Library Director is unavailable, the Library Assistant on-duty is granted the authority, but not the obligation, to provide a parent or guardian access to his/her child’s circulation records if the child is under the age of 10 as outlined in section c.
c. Information concerning an individual’s account will be released to that individual only. Other requests for the release of confidential patron records will only be honored pursuant to a court order as described above. The library may release information to the parent or guardian of a child under the age of 10 for the purpose of recovering overdue materials and settling accounts for lost, late or damaged material, and for other matters related to the recovery of material or charges incurred by minor children for which a parent or guardian may be considered liable. However, information will not be provided to the parent or guardian who is merely attempting to determine what library materials a minor child is using.  The Library Director or the Director’s designee, as the lawful custodian of library records, is authorized to release records that are otherwise confidential if the purpose of such release is in accordance with the provisions of this policy and Iowa law.

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2. Non-circulating materials (Approved 12/08/2016)
Reference books
Rare and valuable books
Current magazines
Current newspapers
Microfilm
Contents of genealogy room

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3. Circulating materials (Approved 12/08/2016)
-Books/Audiobooks, 14 days (standard loan period)
-New Adult Fiction, 7 days
-Art prints (limit 2), 60 days (no renewals)
-Magazines (other than current), 7 days
-CD-Rom Software, 7 days
-Music CDs (limit 5), 7 days
-Board & Card Games, 7 days
-Entertainment DVDs (limit 2), 7 days
-Non-Fiction DVDs, 14 days
-Meeting room equipment (see In-Library and Out-of-Library Equipment policies

a. Residential facilities have special arrangements for extended loan periods: 30 days (delivered)
b. Teachers (including homeschooling families) may, upon request, receive the extended loan period of 30 days. After 30 days, if an item does not have a reserve on it, it may be renewed for an additional 14 day period once. Items granted an extended educational loan period must be for instruction and not for personal entertainment use.  Seasonal and other high demand items may be excluded from this policy at the discretion of the librarian.

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4. Reserving materials (Approved 10/09/2014; Reviewed 12/08/2016)
a. Registered borrowers may place holds on circulating materials in person, by phone or online.
b. Borrowers will be notified by phone or e-mail that the requested material is available.  Items will be held for one week before being returned to the shelf. If an item has more than one reserve it will only be held for three days before it is made available to the next person on reserve.
c. The Washington Public Library will adhere to all provisions of Section 22.7 of the Code of Iowa (Confidentiality of Records) when notifying patrons of the availability of a reserved book.

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5. Renewing materials (Approved 12/08/2016)
a. Borrowers may renew items twice in person, by phone or online, unless there is a hold on the item.
b. No renewals on art prints.

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6. Overdue materials (Approved 03/31/2016; Reviewed 12/08/2016)
a. Fines:
- Books, audio-recordings, and magazines are covered by a seven-day grace period.  No fines are levied for the first seven days after the date an item is considered due.
- After the grace period has expired, the borrower will pay $.10 per day from the date due which will accrue to a maximum amount of $5.00, not to exceed the cost of replacement. Total accrual of fines is not to exceed $10.00 per card, or $20.00 per family. Any fines beyond that will be waived.
- There is no grace period for art prints or DVDs.
- Art print fines are $.50/day and accrue to a maximum amount of $5.00, not to exceed the cost of replacement.
b. Notification of overdue material:
- The Washington Public Library will adhere to all provisions of Section 22.7 of the Code of Iowa (Confidentiality of Records) when notifying patrons of overdues, and to Sections 714.5 and 808.2 of the Code of Iowa in trying to recover overdue library materials.
- Patrons will be notified according to the following schedule:
- First notice – by e-mail if a valid address is provided
- Second notice – by telephone after 9 days overdue
- Third notice – by phone after 3 weeks overdue
- After 30 days overdue an item will be considered lost and the patron will be invoiced for the cost of replacement.  Patrons are re-invoiced at six months overdue, with a final invoice sent at twelve months overdue.
- Invoices for materials in excess of $50.00 that are not returned or paid for after a year of invoicing will be turned over to the Iowa Income Offset Program to assure the return of or payment for library property.
- As the library is not a for-profit organization and overdue fines are merely an effort to get books returned on time and are not due to library property being lost or damaged, overdue fines may be forgiven.
c. Lost and/or damaged material:
- Lost or damaged material fees will be determined on a case by case basis, based on a reasonable assessment of the cost of replacement or repair of the materials in question.
- Schedule of replacement cost for items without an available or current price for replacement:

Adult non-fiction, $30.00
Adult fiction, $20.00
Paperback (F), $7.00
Paperback (NF), $15.00
Children's books, $15.00
Audiobooks, $25.00
J Audiobooks, $10.00
Art Prints, $125.00
Videos, $15.00
Reference, $50.00
Magazines, $3.95

- Patrons may replace materials on their own with permission of librarian.
- Patrons with lost or damaged materials will be invoiced 30 days from the original due date or when it is determined that the materials are lost or damaged, and re-invoiced at six months, with a final invoice sent at twelve months.
- Invoices for lost or damaged materials in excess of $50.00 that are not returned or paid for after a year of invoicing will be turned over to the Iowa Income Offset Program to assure the return of or payment for library property.
- Payment for lost materials immediately voids any fines accrued on the same materials, so that the patron does not pay both the replacement cost and fines.     
d. Suspension of Library Privileges:
- The borrowing privileges (checking out materials and using computers) of patrons with outstanding invoices will be suspended until materials have been returned or payment has been made in full.  In special circumstances, the Library Director will set up payment plans under which library privileges will be restored as long as the payments agreed upon are being met.
- Patrons with fines on their accounts exceeding $5.00 will lose library privileges until at least a partial fine has been paid and the amount of total fines owed is at or below $5.00.  In special circumstances, the Library Director will work with patrons to set up a payment plan, as in the case of invoices.
- Library privileges (including use of the building) may be suspended for inappropriate, disruptive or violent behavior at the discretion of supervising library staff.  The patron has the right to appeal the suspension of privileges to the director and/or Library Board of Trustees.

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7. In-Library Equipment Use Policy (Approved 07/16/2015; Reviewed 12/08/2016)
a. The Washington Public Library, at its discretion, lends equipment such as laptops, iPads, and projectors for in-library use as a public service.  Given the expense of the equipment, the library requires photo identification and a Washington library card for equipment that is borrowed*. The borrower’s library account must be in good standing, and the borrower must be either 18 years old, or over the age of 10 with a guardian’s signature of approval.
-The City of Washington, IA and the Washington Free Public Library are held harmless by the borrower for any damage, injury, or loss.
-By borrowing equipment from the Washington Public Library the patron is responsible for the item(s).
-The borrower warrants that the equipment was in good working order when borrowed and that the Library will be reimbursed if the equipment is damaged, lost, or stolen while checked out.
-The borrower must return the equipment to the front desk 15 minutes before the Library’s regular closing hours**.
-The borrower understands that the equipment CANNOT be removed from the library. Until the equipment is placed in the hands of a library staff member, and is checked in, it is the borrower's responsibility**.
-If parts or pieces of the equipment are missing or damaged, the borrower’s Library privileges will be revoked until the costs for repair and/or replacement have been paid by the borrower.
-After 30 days, the unpaid balance of any equipment repairs or replacement may be referred to the City Attorney. §714.5 of the Code of Iowa clearly states that failure to return library materials or equipment is evidence of attempted theft.
*If the equipment is being borrowed for a meeting/event by a person or group from outside of Washington County, the responsible party will sign the agreement and show valid state ID, but is not required to have a Washington Library card.
**Prior arrangements can be made for equipment use at meetings that extend past closing hours. Arrangements must be made with a Library Assistant or the Library Director before the meeting begins. Equipment is to be secured in the equipment room attached to the Nicola-Stoufer Room at the end of the meeting. In the case of an after-hours meeting, no IDs will be kept during the equipment’s use.
b. Laptop and Tablet Users:
-Laptops and tablets are not to be left unattended in the library. If, for any reason, a borrower has to leave the library while the laptop/tablet is still checked out, the device will be left at the front desk until it can be used again (including using the restroom).
-No more than two people may use the same laptop/tablet at any one time.  Both users must sign an In-Library Equipment Use Agreement.
-The laptop/tablet batteries hold a charge of three (3) hours, but the library cannot guarantee that the device loaned out will be useable for that full amount of time.  It is the user’s responsibility to save data in the case of battery failure.
-WARNING: The Library’s free wireless Internet service is an open network provided for your convenience and its use is at your own risk. It is available to the general public, and is NOT INHERENTLY SECURE. The Library cannot and does not guarantee the privacy of your data and communication while using the service. By using this service, users acknowledge and knowingly accept the potentially serious risks of accessing the Internet over an unsecured network.
c. Equipment available for In-Library Use includes:
-E-Readers/Tablets: iPad A1395,  iPod Classic, Kindle Fire, Kindle Keyboard, Kindle Wifi, Nexus 7, Nook Color, Nook Simple, Sony Reader.
-Laptops: HP ProBook 6550b, MacBook A1278, MacBook.
-Presentation Equipment: Easel (metal) Ethernet cords, Mac VGA adapter cords (iPad, miniDVI, Thunderbolt), NEC Projector VT695, NEC Projector VT465, Presentation bag (projector remote, cord, and wireless presenter), Screen (portable), Shure ULX1 Wireless Bodypack & WL93 Lavalier microphone, Shure ULX2/SM58 handheld microphone.

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8. Out-of-Library Equipment Checkout Policy (Approved 06/11/2015; Reviewed 12/08/2016)
a. The Washington Free Public Library, at its discretion, lends equipment such as laptop computers, media projectors, and e-readers to residents of Washington County as a public service.  Given the expense of the equipment, the library requires photo identification and a Washington library card for equipment that leaves the building. Some equipment will require a security deposit to checkout for out-of-library use. The borrower must be at least 18 years of age and the borrower’s library account must be in good standing.
-The City of Washington, IA and the Washington Free Public Library are held harmless by the borrower for any damage, injury, or loss.
-The borrower is responsible for any equipment borrowed from the Washington Public Library.
-The borrower warrants that the equipment was in good working order when borrowed and that the borrower will reimburse the Library if the equipment is damaged, lost, or stolen while checked out.
-When the loan period has elapsed the borrower must return the equipment to the Library.
-If the equipment is not returned on time, a late fee will be assessed ($1 per day) up to the replacement cost of the device.
-The equipment CANNOT be returned in the bookdrop. Until the equipment is placed in the hands of a library staff member and is checked in, it is the borrower’s responsibility.
-If a security deposit is required for the equipment being checked out, the equipment will not leave the library until the deposit has been secured.
-Any security deposit will be returned to the borrower when the equipment is returned in the same condition as borrowed. If parts or pieces of the equipment are missing or damaged, the deposit will be held by the Library until the costs for repair and/or replacement have been paid by the borrower.
-After 30 days, the unpaid balance of any equipment repairs or replacement may be referred to the City Attorney. §714.5 of the Code of Iowa clearly states that failure to return library materials or equipment is evidence of attempted theft.
-Library use takes precedence over all other uses. No equipment is guaranteed to be available.
b. Equipment available for checkout includes:
-E-Readers/Tablets: iPad A1395 (1 week checkout, $400 replacement, $50 deposit),  iPod Classic (2 week checkout, $300 replacement), Kindle Fire (2 week checkout, $200 replacement), Kindle Keyboard (2 week checkout, $190 replacement), Kindle Wifi (2 week checkout, $110 replacement), Nexus 7 (2 week checkout, $165 replacement), Nook Color (2 week checkout, $150 replacement), Nook Simple (2 week checkout, $100 replacement), Sony Reader (2 week checkout, $135 replacement).
-Laptops: HP ProBook 6550b (1 week checkout, $1,000 replacement, $100 deposit), MacBook A1278 (1 week checkout, $1,100 replacement, $100 deposit), MacBook A1342 (1 week checkout, $1,000 replacement, $100 deposit).
-Presentation Equipment: Metal easel (1 week checkout, $50 replacement), NEC Projector VT695 (1 week checkout, $1,000 replacement, $100 deposit), NEC Projector VT465 (1 week checkout, $1,000 replacement, $100 deposit), Portable screen (1 week checkout, $100 replacement).

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9. Interlibrary Loan (ILL) Policy (Approved 06/11/2015; Reviewed 12/08/2016)
a. Purpose: Due to limited budget and shelving space, the Washington Public Library does not own all materials that are requested by our patrons. Interlibrary loan (ILL) is used to obtain from other libraries those materials that are beyond the scope of our collection.
b. Borrowing from other libraries: The Washington Public Library charges $2.00 per item for patrons to use the ILL service. This helps us offset shipping costs. The patron will be notified of the charge before the material is borrowed. The charge will be posted to the user's account if the item is ordered but not picked up by the due date.
-Checkout periods for ILL items are set by the loaning library, and are usually two weeks. On occasion, the Washington Public Library may receive permission from the loaning library to extend a due date.
-A patron may have only three active ILL requests at one time. Books published within the last year are not eligible for interlibrary loan. Those books will be considered for purchase by the library's selectors.
-Interlibrary loan privileges may be suspended if:
-a patron habitually requests titles and does not pick them up;
-materials are misused; or
-materials are returned late.
c. Interlibrary loan for Bookclubs: Washington Public Library offers a special interlibrary loan (ILL) service for local bookclubs. The Library will request multiple copies of books from other libraries in order to provide bookclubs with the number of copies they need. We ask that the bookclub or its members reimburse the Library $2.00 per book to help cover the cost of shipping.
-Multiple copies of books are available to bookclubs if:
-the books are at least 1 year old, and
-the books are not current bestsellers.
-Occasionally, due to circumstances beyond our control, the Library is unable to fill a request. If this occurs, the Library staff will work with the bookclub to try to find an alternate title.
-Only book club members with a Washington Public Library card may check out books through this program, due to interlibrary loan rules.
-Some multiple copy bookclub sets are available from Iowa libraries and include discussion questions. Bookclubs are encouraged to choose titles that are included in the Multiple Copies List. The list is available here: http://www.statelibraryofiowa.org/ld/k-p/multiple-copies.
-Bookclubs should designate a contact person for the bookclub, who will contact the Library with the titles and dates of the book discussions.
-ILL requests should be made at least 5 weeks before the bookclub meeting. With sufficient advance notice, the Library will order the books so that they will be available approximately 4 weeks prior to the bookclub meeting. Bookclub members are responsible for returning the books on time, renewing items, or paying the overdue fines.
d. Lending to other libraries: The Washington Public Library endeavors to extend Interlibrary Loan services to all public, governmental and academic libraries. Other libraries may submit requests which will be evaluated on a case-by-case basis.
-All individuals not holding a current Washington Public Library card who wish to borrow an item from our collection must initiate their request through another library as an Interlibrary Loan request.
-What can be borrowed – All library materials available for checkout to regular patrons are eligible for ILL with the following exceptions: reference materials, newspapers, genealogy materials, e-books, art prints, electronic equipment.
-The Library will not provide loans to other libraries of high demand material if local patrons have outstanding hold requests for those items.
-Requests must be submitted through the SILO Interlibrary Loan system and must be initiated by an Open Access participating library. Rush requests are accommodated only as time and staffing permit. The library will provide quick turnaround on most requests, usually responding within three (3) business days. Items commonly will be loaned for one month. This allows for transit time. Requests for extended due dates will be considered on an item-by-item basis.
-Lost, damaged or stolen Interlibrary Loan materials are subject to the Washington Public Library rules and regulations. Upon notice that an item cannot be returned, Washington Public Library staff will provide the borrowing library with the charge for that material. Charges for lost or damaged materials, as well as overdue charges for Interlibrary Loan items are the responsibility of the borrowing library.

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10. Pre-school iPad Loan Policy (Approved 07/16/2015; Reviewed 12/08/2016)
a. The Pre-School iPad Loan program has been made possible with a donation to the Washington Free Public Library from Iowa Public Television (IPTV). We are excited to offer these iPads to your facility to aid in educating our area students and ask that you adhere to the following agreement.
b. Eligibility: iPads can be checked out from the Library by registered pre-school programs, and who read, agree to, and sign the iPad Loan Agreement.
c. Loan period: iPads will be brought to the facility by the Children’s Librarian during a regularly scheduled visit. The loan period is 1 month, with the possibility of renewal unless another facility is on hold for one. iPads are provided on a first-come, first-served basis. The Library cannot guarantee that an iPad will be available when requested. The Children’s Librarian will pick up the iPad during the next regularly scheduled visit after the loan period is complete.
d. Damages: The borrowing facility should report any problems experienced with the iPad during their borrowing period. The borrowing period may be cut short if problems are found that require maintenance. Borrowers are to return all components with the iPad, including power cord, case, any adapters loaned, and headphones. IPad should be returned in Big Grip Case. While the Library will not hold any facility financially accountable for damage, the Library does reserve the right to discontinue this agreement if continued abuse/damage occurs. We ask that adults make every effort to oversee the students in using the iPads in a constructive manner.
e. Personal Data and Information: The iPads have 16GB of internal memory and are equipped with WiFi. The iPad comes with a suite of preloaded sample files and applications, but users may sync additional data and applications, with the understanding that all data will be wiped and replaced with the standard preloaded files and apps when the iPad is returned to the Library. Any additional apps or media purchased by the borrower during the loan period must be done with the borrower’s own funds, and is not the responsibility of the Library. Any data or documents saved to the iPad by the patron during the loan period will be permanently erased during the restore process.

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II. COLLECTION DEVELOPMENT POLICY (Approved 02/12/15)

A. Mission Statement

Washington Free Public Library believes in the freedom to read and learn, and the freedom to compare and express ideas. WFPL strives to provide educational, cultural and social enrichment for all residents of the city of Washington and surrounding areas.

B. Purpose

This policy is a guide for Library staff in their selection decisions and a source of information for the public about how materials are selected and how the collection is developed.

C. Responsibility

1. The Library Board of Trustees agrees to support the American Library Association's Library Bill of Rights, Freedom to Read, and Freedom to View statements as part of the Library’s selection principles.
2. Community and individual participation in collection development are encouraged and given serious consideration.
3. Selecting materials according to the Board's policy is the responsibility of the Director. The Director authorizes staff members qualified by training and experience to apply the policy to day-to-day decisions.
4. Questions about the policy or its execution should be referred to the Director.

D. Selection Criteria

1. Selection of Library materials, whether purchased or donated, is based upon the informational, educational, and recreational needs of the community but is limited by factors such as materials budgets, space, and content of existing collections.
2. Each potential acquisition must be considered in terms of its own excellence and the audience for whom it is intended. There is no single standard that can be applied in all acquisition decisions. Some materials may be judged primarily in terms of artistic merit, scholarship, or value as human documents; others are selected to satisfy the recreational or informational needs of the community.
3. Expanding areas of knowledge, changing social values, technological advances, and cultural differences require flexibility, open-mindedness, and responsiveness in the evaluation and re-evaluation of all Library materials.
4. In order to build collections of merit, all acquisitions, whether purchased or donated, will be considered according to the following general and specific criteria listed below. All criteria are measured by the professional judgment, knowledge and experience of the Washington Public Library staff and include use of the resources listed under Section VIII along with professional journals such as School Library Journal, American Libraries, and Forecast.
a. General Criteria for the Evaluation of Library Materials:
- Attention of critics, reviews, and public
- Present and potential relevance to community needs
- Prizes, awards, or honors received
- Relation to existing collection and other material on subject
- Reputation and/or significance of author, producer, artist, etc.
- Suitability of format for Library use
- Suitability of subject and style for intended audience
b. Specific Criteria for the Evaluation of Works of Non-Fiction:
- Authority of author, producer, artist, etc.
- Clarity, accuracy, and logic of presentation
- Comprehensiveness and depth of treatment
- Contribution of the work to balance the collection
- Objectivity and integrity
- Representation of challenging works, including extreme and/or minority points of view
c. Specific Criteria for the Evaluation of Works of Fiction:
- Artistic expression, presentation, and experimentation
- Effective characterization, plot, setting, or theme
- Representation of important movement, genre, trend, or national culture
- Sustained interest
- Vitality and originality
5. Gifts
The Library encourages gifts of materials or money to purchase them. Gift materials will be evaluated according to the criteria listed above to determine suitability for inclusion in the Library's collection. Donors will be informed that materials not selected for inclusion in the Library's collection will be disposed of. More information can be found under the Library’s general Gifts Policy.
6. Unique Collections
Genealogy, Local, and Family History – The Washington County Genealogical Society, Washington County Historical Society, and Washington DAR all have collections within the Grayson Archives room in the lower level of the Library. These materials are added and removed according to each organization’s policies, and are not subject to the Library’s Collection Development policy.

E. Comments and Criticism of the Collection

1. Because of the rich diversity of human experience and opinion, it is inevitable that some materials in the Library's collection will be objectionable to some people in the community. The Library, in a very real sense, belongs to the whole community—to the minority as well as to the majority.
2. The Library staff and the Library Board welcome comments and criticisms of the collection as a whole or of individual items. Persons are welcome to meet with the Director and then attend Library Board meetings to discuss the statement of purpose, selection policy, Library collection as a whole, and individual items in the collection or available through the Library.
3. Procedure followed to express concern:
a. Complete a “Reconsideration of Library Materials Request” form and submit it to the Director.
b. The Director will research the request and material(s) and will provide a written decision to the requestor and the Library Board within 30 days.
c. If unsatisfied with the Director’s decision, the requestor may appeal the decision before the Library Board of Trustees.
d. The Library Board has the final decision in material requests.

F. Access

1. The Library does not restrict access to Library materials except for the express purpose of protecting material from mutilation and theft. Materials are shelved for the convenience of their general audience and according to shelf space. Children, young adults, and adults may use any items in the Library collection.
2. Parents or guardians, not the Library or its staff, are responsible for the materials accessed by children. At the request of parents and guardians, Library staff can put restrictive messages on youth accounts, however due to the large amount of traffic in the facility Library staff can make no guarantees that restrictions will be heeded at all times.

G. Withdrawing Materials

Weeding is an essential and accepted part of Library collection development. Obsolescence, use, damage, and normal wear and tear make the withdrawal of materials a continuous process. The withdrawn materials are sold, traded, destroyed, or disposed of in any way the Director and Library Board deem appropriate.

H. Resources

Alabaster, Carol. Developing an Outstanding Core Collection: A Guide for Libraries. Chicago:
American Library Association, 2010.
Evans, G. Edward. Developing Library and Information Center Collections, Third Edition.  
Englewood, CO: Libraries Unlimited, 1995.
"The Freedom to Read Statement", American Library Association, July 26, 2006.
"The Freedom to View Statement", American Library Association, January 10, 1990.
Hughes-Hassell, Sandra, and Jacqueline C. Mancall. Collection Management for Youth:
Responding to the Needs of Learners. Chicago: American Library Association, 2005.
Johnson, Peggy. Fundamentals of Collection Development and Management, Third Edition.
Chicago: American Library Association, 2014.
"Library Bill of Rights", American Library Association, June 30, 2006.

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III. USE OF LIBRARY FACILITIES AND EQUIPMENT

A. Public Meeting Rooms (Approved 12/17/2015)

In the spirit of providing a public forum to the community, the Library offers access to 2 meeting rooms, a conference room, and a workroom. Library meeting rooms are made available to the public on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

1. Guidelines for Use: Meeting rooms at the Washington Public Library are intended for informational, educational, and cultural purposes.
a. Commercial Groups & Activities: Meeting rooms are not available for the sale of merchandise, for solicitation of later sales, or for order placement, except by the Library or non-profit groups. Non-profit groups engaged in such commercial activities or those charging for events, along with all commercial groups, will be charged the rental costs listed below.
b. Endorsement: Use of the Library meeting rooms does not imply endorsement by the Library, Library staff or Trustees of the viewpoints presented. Meeting room users agree not to imply any such endorsement in promotions leading up to the event or during the event.
c. Performances: Performances (musical, theatrical, etc.) must receive prior permission from the Library Director and must not be disruptive to normal Library operations.
d. Political Groups: Forums or informational meetings for potential elected officials, or for political parties, are allowed. Fundraising of any kind is expressly prohibited.

2. Facilities: Meeting room users agree to -- (1) leave the room in the same condition as found, including leaving the tables and chairs arranged according to the posted arrangement; (2) clean up all trash and litter prior to leaving; (3) be responsible for any damage done to the property, furniture or equipment; (4) ensure compliance with all rules, regulations of the Library, and all laws of the city. The signer of the Meeting Room contract is responsible for compliance of the contract by all event attendees.
a. Damage: All groups must take reasonable precautions to avoid damage of equipment,
furnishings, flooring, and other Library property. The Library reserves the right to require a damage deposit from users. Any broken or damaged materials and furnishings must be replaced by the signer of the contract or his/her affiliated group, or a replacement fee will be assessed. A $35 fee will be assessed to the signer of the contract if trash is not cleared from the room at the end of its use. The above described fees are not to be construed as a limit of liability for damages. The City of Washington and its agents may take any legal action necessary to recover damages.
b. Food: If food is to be served, users will serve as much as possible from the kitchenette. All serving dishes from caterers are to be removed immediately following the event, or Library staff must be notified of when serving items will be picked up. Food cannot be served outside the meeting rooms.
c. Noise Levels: The meeting rooms are provided as a community service, but our primary mission is as a public library. Users are asked to be considerate of patrons who may be trying to work or study and keep voices to a reasonable level. Meeting room doors should be closed once the meeting has started.
d. Parking: Parking places next to the Library are to be reserved for patrons, and parking places in front of downtown businesses are to be reserved for customers. This is especially important for all-day events. Parking is available alongside Central Park and just off the main square. (see parking map)
e. Smoking/Alcohol: Smoking & alcohol are prohibited. NO exceptions.

3. Staff Assistance: Users are expected to set up before and tear down after any event. No Library staff time will be used to help set up for a non-Library event without prior arrangement. Users should plan to come early for set up and stay late for tear down, and this will be built into the reservation time.
a. Equipment: Staff members are available to help users with Library equipment, but make no guarantees that outside equipment will connect to Library equipment. Users should come early to test all system connections.
b. Furniture: Users must ask Library staff before moving tables or chairs from other parts of the Library.

4. Scheduling: Reservations can be made in-person during normal Library hours or by phone (#319-653-2726) or email: . Although the room(s) will be considered reserved, access to the room(s) will only be granted after receipt of any required fee and a signed contract.
a. Available Hours: If the use of the meeting rooms is to extend beyond regular business hours, notice must be given to the Library staff prior to the beginning of the meeting and arrangements made between the staff and the users of the room to ensure the security of the building.  Access to the meeting rooms at a time when staff are not scheduled will not be granted, with the exception of Library programs, music recitals, and City of Washington meetings.
b. Cancellations: Cancellations must be made at least 24 hours in advance of the meeting, or all fees paid will be forfeited. The Library reserves the right to limit reservations from groups who have 2 no-shows in the past year.
c. Priorities: Meeting rooms will be scheduled according to the following priority list: (1) Library programs and activities, (2) Local Government programs and activities, (3) Non-Profit Groups, (4) Commercial Groups. Meeting rooms are then available on a first-come first-served basis for individuals.
d. Reservation Limits: Rooms can be reserved no more than 9 hours per month without special approval of the Director. Rooms can be reserved no more than 6 months in advance.
e. Room Information & Costs (for Commercial groups & Non-profit groups engaged in commercial activities):
- Washington State Bank Room: Up to four (4) hours: $40; All day: $75
- Nicola Stoufer Room: Up to four (4) hours: $40; All day: $75
- Washington State Bank Room & Nicola Stoufer Room (combined): Up to four (4) hours: $80; All day: $150
- Kitchenette (attached to N-S Room): Up to four (4) hours: $20; All day: $25
- Lower Level/ReBook Room: Up to four (4) hours: $20; All day: $25
- Wolf Conference Room: No charge
f. Maximum occupancy limits:
- Washington State Bank Room: Chairs only:  45; Tables & chairs: 40
- Nicola Stoufer Room: Chairs only: 80; Tables & chairs: 55
- Washington State Bank Room & Nicola Stoufer Room (combined): Chairs only: 125; Tables & chairs: 95
- Lower Level/ReBook Room: Chairs only: 49; Tables & chairs: 26
- Conference Room: 15
- Study Rooms: 2

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B. Bulletin Board, Exhibits and Displays (Approved 08/08/2013)

1. Bulletin Board
a. Posters and announcements of public interest will be accepted and displayed.
b. The library retains the right to accept or reject any materials, and to discard any outdated materials or materials posted without permission.  No advertising or promotion of commercial groups or businesses may be posted on bulletin board.
c. Undated materials on bulletin board will be removed after one month.

2. Exhibits and Displays
Individuals and groups are encouraged to inquire about using exhibit and display spaces at the Washington Public Library for educational, cultural, charitable, governmental, and civic purposes. Spaces are available to the public on an equitable basis.
a. Exhibits shall be displayed for a time not to exceed 1 month. Individuals and organizations may request space up to 2 times per calendar year.
b. All exhibits and/or displays must be scheduled through library staff.
c. Exhibitors are responsible for the installation and removal of their displays. The library does not provide storage space or special furnishings for displays beyond the display space itself.
d. The library will not be responsible for staffing/supervising an exhibit.
e. Library related exhibits will be given priority, should space become limited.
f. The library will not be responsible for any materials lost or damaged during an exhibit. Groups or individuals providing exhibit or display materials do so at their own risk.
g. The use of library space to provide an exhibit or display for an individual or group does not constitute an endorsement of that individual or group's policies or beliefs.
h. The library’s exhibit spaces are for display only and not retail. Exhibitors will not mention sales on any pieces or in any literature or promotion of the display. However, exhibits and displays may include information about the artist/exhibitor including contact information.
i. Exhibitors will be solely responsible for any promotion of the display. Exhibitors agree not to imply library endorsement in promotions leading up to/during the display.
j. Exhibits cannot in any way disrupt the normal routine of the library.
k. The Library Director and Library Trustees have the right to restrict exhibits based on content. Spaces may not be used for exhibits that are commercial in nature, promote a specific religious concept, espouse partisan politics, demean groups or individuals, or disrupt the use of the space for children’s programming.
l. We encourage all artists to provide an Artist’s Statement that can be included with the exhibit.
m. Persons who request the removal or replacement of an exhibit or an item in an exhibit will be asked to put their requests in writing by completing and signing a form entitled "Request for Reconsideration of an Exhibit or Exhibited Item."

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C. Storage Facilities and Organizational Use (Approved 08/1999)

1.  Organizations and community groups using library facilities may not consider the library as a storage facility for their materials. All materials housed at the library will be considered library materials and will be available for public use as stated in the Materials Selection Policy.
2. The Genealogy collection, maintained and developed by the Washington County Genealogical Society, is a widely used collection; it will be permitted to grow, and attempts to house it comfortably will be made. Maximizing shelf space in the room where this collection is housed will be a priority.  The equipment in the Genealogy department belongs to the Washington County Genealogy Society, and all repairs or replacement of equipment is to the responsibility of the Genealogical Society. Materials that the Genealogy Society has added to the collection belong to the Genealogical Society, while materials that the Library has housed in the Genealogy department belong to the Library.

D. Fax Machine (Approved 08/14/2014)

Sending faxes and notifying people of incoming faxes will be done by library staff when time is available, as soon as reasonably possible from time of request or receipt of materials.
1. All outgoing faxes charged at $1.00/page
2. Incoming faxes charged at $.10/page.

E. Copier, Reader/Printer Machines (Approved 08/1999)

Copy machines are provided for the convenience of the user, and the library assumes no responsibility for copy quality or personal mistakes.  The library will strive to maintain equipment in good working order, but cannot be held responsible for machine malfunction or breakdowns.
1. Photocopies can be made for $.10/page
2. Reader printer copies from microfilm can be made for $.25/page

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F. Piano Policy for Private Instructors (Approved 05/10/2012)

Using the grand piano and the space on the library second floor shall be considered a privilege.  Formal application for the use of the piano is made with the administrator of the Washington Library. An individual responsible for the event must complete and sign this application form. Reconfirmation of the event must be made with the administrator at least one week prior to the meeting. Cancellations or change of event dates also must be cleared with the administrator of the library.
1. Patrons shall conduct themselves in ways that are consistent with public library activities.
2. A $50 service fee, which will go toward the piano maintenance fund, is required when the “Piano Policy for Private Instructors Agreement” is signed.
3. The piano is not allowed to be moved except by library staff.
4. The seating may be arranged to accommodate the attendees.  Tables and chairs should be returned to the positions in which they were found.
5. No food or drink shall be served without approval.   Any food or drink that is approved must be kept at least twenty feet away from the piano area.
6. Burning of any materials, including incense and candles, is prohibited.
7. The person/teacher responsible for the musical activity/event shall meet with the administrator prior to the event date at a mutually agreeable time to receive specific instructions regarding entry to the premises, lock up procedure, lights, etc.   
8. Only the piano area shall be open for these special events.  There will be no access to other parts of the library when the event is after hours.

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G. Disposition of Materials, Furniture and Equipment (Approved 09/13/2012)

1. It is the policy of Washington Public Library to dispose of library materials, furniture and equipment that are no longer functional or useful in a manner that serves the best interests of the library and the best interests of the community.  
2. If an item of furniture or equipment is determined to be no longer functional or useful, the Library Director will be notified so he/she can determine whether disposition is appropriate.
3. When the Library Director determines an item of furniture or equipment no longer has value to the library, including furniture and equipment originally purchased or funded by a third party but owned by the library, it will be removed from inventory and disposed of in one of the following ways:
a. Books and other library materials, including audio-visual materials and circulating art, no longer deemed appropriate for the collection will be added to the annual book sale put on by the library’s Teen Advisory Board.  Proceeds from the sale will be deposited to the Library Gift Account with the understanding that it will be used for young adult programming.
b. Computer equipment, no longer of use to the Library, may be sold to a technology recycling company or through a publicly advertised sale, with proceeds being deposited into the Library Gift Account.
c. Furniture, no longer of use to the Library and of minor value, may be donated to a non-profit charitable organization or sold through a publicly advertised sale, with any proceeds being deposited into the Library Gift Account.
d. Items not covered by the above will be sold through auction, online auction, or publicly advertised sale with any proceeds from such sale being deposited to the Library Gift Account.
e. If an item is determined to have marginal or no resale value, or does not sell through auction or publicly advertised sale, it may be sold or discarded in the best interest of the Library.

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H. Video Surveillance Policy (Approved 01/10/2013)

1. The Washington Public Library strives to maintain a safe and secure environment for its staff and patrons. In pursuit of this objective, selected public areas of the library premises are under video surveillance and recording. Signage will be posted at the library entrance at all times, disclosing this activity.
2. Video cameras shall not be positioned in areas where there is a reasonable expectation of personal privacy.
3. Images from the Library surveillance system are stored digitally on hardware in the Library and accessed remotely, via secure connection, by the City of Washington Police Department. It is the intent of the Library to retain all recorded images for a minimum of 14 days, or until image capacity of the system is reached. Then, the oldest stored images will be automatically deleted by system software to make room for new images.
4. When an incident occurs on Library premises:
a. Video image recordings will be used to identify the person or persons responsible for Library policy violations, criminal activity, or actions considered disruptive to normal Library operations.
b. Video records may be used to assist law enforcement agencies in accordance with applicable state and federal laws.
c. Video recordings of incidents can be retained and reviewed as long as considered necessary by the Library Director or Washington Chief of Police.
d. Images may be shared with other Library staff to identify person(s) suspended from Library property and to maintain a safe and secure environment.
e. While it is recognized that video surveillance will not prevent all incidents, its potential deterrent effect, and resource as a means of identifying and prosecuting offenders is considered worthwhile.

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I. Proctoring Policy (Approved 11/14/2013)

1. Purpose
To meet the needs of individuals and institutions of higher learning, the Washington Public Library agrees to cooperate with area residents and institutions to support their lifelong learning goals by offering proctoring services. This service is based on the availability of personnel, facilities and technology to do so.

2. Responsibilities of the Student
a. The student will ask the Library Director or a Library Assistant to proctor the exam and arrange for the exam and instructions to be sent to the library at least one week before the taking of the exam.
b. The student is responsible for ensuring that the computer resources in the Library are adequate for the test taking requirements.
c. The student will provide a valid Driver’s License or a photo ID for verification of identity and will arrive prepared with the necessary or required supplies to take the exam.
d. The student is responsible for return postage and envelope for any exam which does not include a self-addressed, stamped envelope. The finished exam will be handled with other Library mail, or will be faxed or e-mailed as requested.
e. The student is responsible for ensuring fulfillment of all requirements of the examining entity. The Library will not be held responsible if a conflict occurs between the student, the examining entity, or library staff proctoring the test.
f. The student is responsible for contacting the examining entity if there is any issue with taking the test, such as a power failure, unexpected library closure, etc.

3. Responsibilities of the Library
a. The Library Director or a Library Assistant will proctor exams.
b. Proctoring at the Library will include issuing the exam, being aware the student is taking the exam, periodically observing the student, signing the proctor form, and mailing the completed exam.
c. The library can provide a quiet study room upstairs if constant observation of the exam is not required. If an institution requires the student to receive constant, uninterrupted observation, the Library staff can only proctor the exam at the table facing the front desk.
d. The Library Director or Library Assistant will not sign the name of another librarian on the proctoring form or the exam. Library staff will not sign any statement required by the educational institution inconsistent with our policy or with how the test was administered.
e. Library staff cannot make changes to our public computer settings. The Library does not allow the installation of any special software that may be needed to complete the exam on a Library computer. The Library is not responsible if the web site or email is not working.
f. The Library Director or Library Assistant may refuse to proctor any exam too burdensome or exacting in its demands.
g. The Library is not responsible for exams that have gotten lost in the postal system.
h. The Library does not keep copies of completed exams.

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J. Keys and Building Access Policy (Approved 09/11/2014)

1. Introduction
This contract clarifies the issuance and accountability of all keys and access codes which control access to the library and its contents.  It outlines the responsibilities of library personnel, as well as the holders of library keys and codes.  It is the intent of the library that the building will be locked outside of normal working hours to maximize the security of the building and its contents.

2. Authorized Keys
All keys and access codes are the property of the Washington Public Library. The Library Director is the only authorized supplier for library keys. No person shall knowingly possess an unauthorized key or access code for the Washington Public Library.

3. Lost or Stolen Keys
In the event a key is lost or stolen, the Library Director will determine if rekeying needs to occur. Costs associated with the rekeying may be paid by the holder of the key.  Loss of a key may result in loss of key privileges and personal liability for any damage or loss to library property.

4. Duplication or Lending Prohibited
Duplicating and/or lending keys or access codes is prohibited. If an individual lends their key(s) to anyone, makes a duplicate so that others can gain access to library property, or shares their access code, they will be subject to loss of key/code privileges and will be held personally liable for any damage or loss to library property caused.

5. Responsibilities
a. Library Director is responsible for:
- Approving the completed Keys and Building Access Contract
- Maintaining appropriate records of key holders
- Determining if rekeying is to occur in the event that a key is lost or stolen
b. Key Holder is responsible for:
- Completing a Keys and Building Access Contract
- Picking up key(s) from Library Director
- Maintaining and securing keys issued to them
- Notifying the Library Director of any changes of staff/volunteers with key access
- Returning keys to the Library Director when necessary
- Reporting lost or stolen keys immediately (within 24 hours of discovery)

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IV. COMPUTER USE

A. General (Approved 08/1999)

1. Each user must report to the circulation desk and leave his/her library card with the staff.  Users must be in good standing, with no outstanding long-overdue materials or excessive fines on their account.  Library card will be returned when all computer materials are returned and equipment is judged to be in good condition.  Out of town visitors will be allowed to use public access computers with all the same rights, privileges and restrictions as residents.

2. No more than two people at a work station at any one time.

3. Children under eight must be accompanied by an adult.

4. No computer software or equipment may leave the building except circulating software discs.

5. Computers may be reserved up to one day in advance.  A time limit of one hour may be enforced if there are others waiting to use the computer.

6. Non-color printing will be charged $.10 per page, $.05 per page if using own paper.  Color printing will be charged at $1.00 per full page, $.50 per ½ page and smaller.

7. No start up disks or software from outside the library permitted

8. The Library staff, on a day-to-day basis, will help with computers and Internet use as able and reasonable.  However, staff members may not be familiar enough with a function to provide any help.  Staff members are not available for extensive training except during scheduled training sessions.  Library staff may refuse to help a patron access information that makes them uncomfortable.

9. The Library reserves the right to restrict or terminate computer use privileges of any patron who is misusing or abusing library equipment.

10.  No food or drink permitted while using the computers.  All drinks brought into the library must be securely covered.  Food must be of a type and eaten in areas so as not to make a mess.

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B. Internet Use Policy (Approved 08/13/2015)

1. Purpose
The purpose of public access to the Internet is to further support the community's informational, learning, cultural, and recreational needs.

2. Selection
The library will select and organize resources available online by applying the same basic standards that are used in selection of other materials, and provide links from the library home page. Access is not limited to these sites.

3. Use
a. The Washington Public Library can assume no responsibility for accuracy of any information accessed through the Internet, nor can we control or monitor information accessed.  Due to the visibility of computer monitors in public areas of the library, the library may install content filtering software on public access machines in an effort to restrict access to pornographic images.  Every effort will be made to insure that access to all other information including educational material that includes images of the human body and information surrounding issues of sexuality and sexual health.   
b. The Washington Public Library asserts that it is the responsibility of the parent to monitor and guide a child's information selection, and will not take any responsibility for monitoring or controlling a child’s access to information. Parents may request that their minor child, who is under the age of 10, be restricted from using Internet computers. A note will be added to the child’s account, though no guarantee can be made that the child will never have access to Internet-enabled devices or computers.
c. The copyright law of the United States (Title 17, U.S. Code) governs the making of reproductions of copyrighted material. The person using the library’s Internet or wireless Internet connection is liable for any infringement.

4. Unacceptable Use
a. The Washington Public Library reserves the right to restrict or terminate the Internet use privileges of any individual not practicing responsible use of the Internet.
b. Unacceptable use includes, but is not limited to the following:
- Any use of Washington Public Library computers or Internet access which is disruptive to other patrons or library staff in any way, including viewing pornographic materials.
- Attempting to modify or gain access to library settings, files, passwords, or data.
- Downloading copyrighted materials from the Internet without legal consent.
- Damaging or destroying equipment, software, or data belonging to the library.
- Disrespecting the privacy of other users.
c.  Violation of the Internet Use Policy may result in the following consequences:
- First offense – Termination of session and loss of computer privileges for one day.
- Second offense – Denial of computer privileges for one month.
- Third offense – Denial of computer privileges, for a period of time determined by the Board.

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C. Wireless Use Policy (Approved 08/14/2014)

1. As a part of the heart of Washington, we provide wireless access in Washington’s Central Park to help strengthen community events in the historic downtown district. The Library also provides wireless Internet access to give access to its digital collection, even when the physical library is closed.

2. Library staff cannot be responsible for assisting users in making changes to wireless devices or connecting devices to our wireless network.

3. The copyright law of the United States (Title 17, U.S. Code) governs the making of reproductions of copyrighted material. The person using the library’s wireless Internet connection is liable for any infringement.

4. The Washington Public Library can assume no responsibility for accuracy of any information accessed through the Internet. Please use the Library’s wireless Internet responsibly.

5. WARNING: This free service is an open network provided for patron convenience and its use is at the user’s own risk. It is available to the general public, and is NOT INHERENTLY SECURE. The Library cannot and does not guarantee the privacy of data and communication while using the service. By using this service, the user acknowledges and knowingly accepts the potentially serious risks of accessing the Internet over an unsecured network.

6. Access to the Library’s wireless Internet network is provided AS AVAILABLE. The Library provides no guarantee that the service will be uninterrupted or error-free, and cannot be held liable for any direct or indirect damages that result in any way from the user’s ability or inability to use the network.

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V. GIFT POLICY (Approved 02/11/2016)

A. General

The Washington Public Library will gladly accept gifts of money, appropriate library material, equipment or real property.  In general, gifts will not be accepted unless they are given to the library without restriction and will be accepted with the understanding that the gift is to become the property of the library.  All gifts will be subject to the same criteria as other library equipment and materials and may be utilized, sold, withdrawn or disposed of as best fits the library’s needs.  All gifts are tax-deductible and the library will furnish the donor with a receipt upon request.  Library staff will provide a description of the donated item, but cannot place monetary value on items donated.

B. Monetary Donations

1. Individual monetary contributions of less than $1000 will be deposited into the library’s Gift Fund for the purchase of library materials, equipment or programs beyond the scope of the regular library budget.  Requests from donors as to the use of the money will be considered and heeded when possible, appropriate and practical.

2. Individual monetary donations greater than $1000 without designation of how the donor wishes the money to be spent will, generally, be divided as follows, unless it is decided otherwise in a specific case by the Library Board of Trustees:
a. For donations between $1000 and $4000, $1000 will be placed in the ongoing trust fund.  The remainder will be transferred to the Washington Free Public Library Foundation.
b. For donations between $4000 and $80,000, ¼ of the donation will be placed in the ongoing trust fund.  The remainder will be transferred to the Washington Free Public Library Foundation.
c. For donations in excess of $80,000, $20,000 will be placed in the ongoing trust fund.  The remainder will be transferred to the Washington Free Public Library Foundation.

C. In-Kind Memorials

Items may be donated or selected for purchase through the library in memory of or in honor of a loved one.  Donations must meet the selection criteria of the library.  Materials are also subject to all other general gift policies with regard to removal from the collection.  Materials purchased through the library will cost the individual(s) giving the memorial no more than what the library paid for the material.  Items will be marked with a bookplate or other tag and will be logged in the Memorials notebook, which is housed in the library.

D. Real Property

Those donating real property or personal property, including machines, fixtures, artwork, displays or other items that are not circulating library materials will be asked to sign a gift waiver form.  This form can be used by the donor for tax purposes and will be kept as a record of transfer of ownership.


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